Meeting Minutes

Covey Run HOA Minutes

2025 Annual Board Meeting

Start Time: 5:34 pm 05-28-2025
Location: Manda Le 3455 Canyon De Flores, Sierra Vista, AZ 85650

Introductions:

• Members Present: Philip Isaacson, Jonathan Isaacson, Maria Maxwell, William Maxwell, Rick Sontheimer, Karletta Didonato. Jason Didonato, Mike Thompson

Call to Membership:

• Nothing brought by membership

Acceptance of 2024 Annual Board Meeting Minutes:

• Board members made a motion to approve the 2024 Annual Board Meeting Minutes as written.
• Motion was seconded and the vote was unanimously approved.

Treasurers Report:

• Financial statement was shared.
• All assessments were collected.

Assessment Plan To Meet The HOA Needs:

• Road conditions discussed
• Reminded board that there is a $1,000 non-refundable construction deposit for all new builds to go towards the wear and tear of the roads from construction vehicles
• Unanimous consent was given to increase the assessments $100, with an additional $27 special assessment.

Maintenance Report/Discussion:

• Mowing discussion: Members agreed to volunteer with mowing edges of road
• Discussed procedure for getting a cluster mailbox.

  Change of Officers:

• Philip discussed lack of time to see and address needs as a President.
• Members vote Rick Sontheimer as President
• Members vote Jason Didonato as Vice President

Meeting Adjournment:

• Meeting adjourned at 5:57 PM

2024 Annual Board Meeting

Start Time: 5:22 pm 02-16-2024

Location: Manda Le 3455 Canyon De Flores, Sierra Vista, AZ 85650

Introductions:

• Members Present:

Philip Isaacson, Maria Maxwell, William Maxwell, Jason Didonato, Karletta Didonato, Rick Sontheimer, Jonathan Isaacson Call to Membership:

• Nothing brought by membership

Acceptance of 2023 Annual Board Meeting Minutes:

• Board members made a motion to approve the 2023 Annual Board Meeting Minutes as written.

Motion was seconded and the vote was unanimously approved. Treasurers Report:

• After road repair the budget was $877.50

Assessment Plan To Meet The HOA Needs:

• March 15^th assessment due date
• Reminded board that there is a $1,000 non-refundable construction deposit for all new builds to go towards the wear and tear of the roads from construction vehicles
• Reminded board that the annual assessments are $300 per lot except vacant lots pay 50% of that per the 2023 Meeting Minutes
• The board agreed to keep the annual assessment at $300.00

Road Maintenance Report/Discussion:

• Road repairs were completed on Silver Concho & Covey Run as discussed at the 2023 Meeting.
• Discussed residents making additional repairs vs having BNR come back and keep charging us.
• Agreed to pitch in funds outside of HOA funds to help cover cost of repairs.
• Discussed who is responsible for mowing edges of roadway and if we need to set a plan in place to have this hired out etc. Residents agreed to mow the edges of the road together with no charge to HOA.
• Discussed pouring pads for future mailboxes during a house slab pour at no additional charge to HOA. Rick agreed to provide dimensions and specs needed for this.

Meeting Adjournment:

• Meeting adjourned at 6:01 PM

Annual Board Meeting Minutes

Start Time: 5:27 PM 02-15-2023

AGENDA:

Introductions:

• Rick Sonthiemer, Jason Didonato, Karletta Didonato, Anne Thompson, Jonathan Isaacson, and Philip Isaacson were in attendance.

Voting For Board Members and Officers:

• Discussion of proposed board members and positions. 
• All members present voted to add a Rule that the board will consist of no more than 5 members including a President, Vice President, and a Treasurer. The vote in favor was unanimous and this constituted a quorum.
• Discussion of the different board member positions and their duties.
• All members present voted to add a Rule to clarify the CCNR Section 5.4 b) should read,

(The annual assessment may be increased above 10% by a vote of two-thirds (2/3) of the members votes who are voting in person or by absentee ballot, at a meeting duly called for this purpose.) The vote in favor was unanimous and this constituted a quorum.

• All members present voted to add Philip Isaacson as President and board member. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to add Jonathan Isaacson as Vice President and board member. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to add Karletta Didonato as Treasurer and board member. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to add Rick Sonthiemer and Anne Thompson as board members. The vote in favor was unanimous and this constituted a quorum.

Road Repair Estimates:

• Discussion of proposed road repairs and maintenance estimates. The first estimate was $3,143.00 and included maintenance and repair of the section of Asphalt roadway starting at 3 Canyons Rd and extending to the driveway of Lot 1. The second estimate was $4,467.00 and included maintenance and repair of the Chip Seal roadways within Covey Run Village. The third estimate was $75,000.00
• All members present voted to table the first estimate for further discussion with La Pradera HOA on sharing the cost.  The vote in favor was unanimous and this constituted a quorum.
• All members present voted to proceed with the second estimate. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to table the third estimate for future discussion. The vote in favor was unanimous and this constituted a quorum.

Creating A Non-refundable Building Deposit:

• Discussion of road damage caused by construction vehicles while new homes are being built.
• All members present voted to add a Rule that all new construction of homes would require a $1,000.00 non-refundable fee to be deposited into the road maintenance fund. The vote in favor was unanimous and this constituted a quorum.

Assessment Plan To Meet The HOA Needs:

• Discussion of current annual expenses, current assessments and future assessments needed.
• All members present voted to levy a special assessment of $150.00 per lot to help cover the cost of the road maintenance and repairs. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to raise the annual assessment to $300.00 per year. The vote in favor was unanimous and this constituted a quorum.

Meeting Dates and Assessment Dates:

• Discussion of meeting dates and assessment dates.
• All members present voted to have 1 annual meeting on the 2^nd Wednesday in February yearly. The vote in favor was unanimous and this constituted a quorum.
• All members present voted to change the annual assessment date to March 15^th of each year starting 2024. The vote in favor was unanimous and this constituted a quorum.

Plan For Mailboxes:

• Discussion of installing future mailboxes.
• No action taken.

Adjournment:

• Meeting was adjourned at 6:52PM