Upcoming 2024 Annual Board Meeting

Start Time: 5:00 pm 02-16-2024

Location: Manda Le 3455 Canyon De Flores, Sierra Vista, AZ 85650

Introductions:

• Board Members in attendance will introduce themselves.

Call to Membership:

• Members in attendance will introduce themselves.

• Discussion (Each member is asked to keep their discussion to 3 minutes).

Acceptance of 2023 Annual Board Meeting Minutes:

• Board members will vote to accept or modify the 2023 Annual Board Meeting minutes from previous meeting.

Treasurers Report:

• Discuss current collection of assessments and if there are any issues with the current process.

• Provide Financial Statement for Feb 15 2023-Feb 16 2016.

Assessment Plan To Meet The HOA Needs:

• Discussion of current annual expenses, current assessments and future assessments needed.

Road Maintenance Report/Discussion:

• Discuss repairs that were made by BNR and how they are holding up.

• Discuss repairs & maintenance by members and If there needs to be reimbursement.

• Plan for future maintenance sealing the chipseal etc.

• Discuss who is responsible for mowing edges of roadway and if we need to set a plan in place to have this hired out etc.

Meeting minutes

Scheduled Feb 16, 2024, 5PM

Annual Board Meeting Minutes

Start Time: 5:27 PM 02-15-2023

AGENDA:

Introductions:
  • Rick Sonthiemer, Jason Didonato, Karletta Didonato, Anne Thompson, Jonathan Isaacson, and Philip Isaacson were in attendance.
Voting For Board Members and Officers:
  • Discussion of proposed board members and positions. 
  • All members present voted to add a Rule that the board will consist of no more than 5 members including a President, Vice President, and a Treasurer. The vote in favor was unanimous and this constituted a quorum.
  • Discussion of the different board member positions and their duties.
  • All members present voted to add a Rule to clarify the CCNR Section 5.4 b) should read,

(The annual assessment may be increased above 10% by a vote of two-thirds (2/3) of the members votes who are voting in person or by absentee ballot, at a meeting duly called for this purpose.) The vote in favor was unanimous and this constituted a quorum.

  • All members present voted to add Philip Isaacson as President and board member. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to add Jonathan Isaacson as Vice President and board member. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to add Karletta Didonato as Treasurer and board member. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to add Rick Sonthiemer and Anne Thompson as board members. The vote in favor was unanimous and this constituted a quorum.
Road Repair Estimates:
  • Discussion of proposed road repairs and maintenance estimates. The first estimate was $3,143.00 and included maintenance and repair of the section of Asphalt roadway starting at 3 Canyons Rd and extending to the driveway of Lot 1. The second estimate was $4,467.00 and included maintenance and repair of the Chip Seal roadways within Covey Run Village. The third estimate was $75,000.00
  • All members present voted to table the first estimate for further discussion with La Pradera HOA on sharing the cost.  The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to proceed with the second estimate. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to table the third estimate for future discussion. The vote in favor was unanimous and this constituted a quorum.
Creating A Non-refundable Building Deposit:
  • Discussion of road damage caused by construction vehicles while new homes are being built.
  • All members present voted to add a Rule that all new construction of homes would require a $1,000.00 non-refundable fee to be deposited into the road maintenance fund. The vote in favor was unanimous and this constituted a quorum.
Assessment Plan To Meet The HOA Needs:
  • Discussion of current annual expenses, current assessments and future assessments needed.
  • All members present voted to levy a special assessment of $150.00 per lot to help cover the cost of the road maintenance and repairs. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to raise the annual assessment to $300.00 per year. The vote in favor was unanimous and this constituted a quorum.
Meeting Dates and Assessment Dates:
  • Discussion of meeting dates and assessment dates.
  • All members present voted to have 1 annual meeting on the 2nd Wednesday in February yearly. The vote in favor was unanimous and this constituted a quorum.
  • All members present voted to change the annual assessment date to March 15th of each year starting 2024. The vote in favor was unanimous and this constituted a quorum.
Plan For Mailboxes:
  • Discussion of installing future mailboxes.
  • No action taken.
Adjournment:
  • Meeting was adjourned at 6:52PM