Upcoming 2024 Annual Board Meeting
Start Time: 5:00 pm 02-16-2024
Location: Manda Le 3455 Canyon De Flores, Sierra Vista, AZ 85650
Introductions:
• Board Members in attendance will introduce themselves.
Call to Membership:
• Members in attendance will introduce themselves.
• Discussion (Each member is asked to keep their discussion to 3 minutes).
Acceptance of 2023 Annual Board Meeting Minutes:
• Board members will vote to accept or modify the 2023 Annual Board Meeting minutes from previous meeting.
Treasurers Report:
• Discuss current collection of assessments and if there are any issues with the current process.
• Provide Financial Statement for Feb 15 2023-Feb 16 2016.
Assessment Plan To Meet The HOA Needs:
• Discussion of current annual expenses, current assessments and future assessments needed.
Road Maintenance Report/Discussion:
• Discuss repairs that were made by BNR and how they are holding up.
• Discuss repairs & maintenance by members and If there needs to be reimbursement.
• Plan for future maintenance sealing the chipseal etc.
• Discuss who is responsible for mowing edges of roadway and if we need to set a plan in place to have this hired out etc.
Meeting minutes
Scheduled Feb 16, 2024, 5PM
Annual Board Meeting Minutes
Start Time: 5:27 PM 02-15-2023
AGENDA:
Introductions:
- Rick Sonthiemer, Jason Didonato, Karletta Didonato, Anne Thompson, Jonathan Isaacson, and Philip Isaacson were in attendance.
Voting For Board Members and Officers:
- Discussion of proposed board members and positions.
- All members present voted to add a Rule that the board will consist of no more than 5 members including a President, Vice President, and a Treasurer. The vote in favor was unanimous and this constituted a quorum.
- Discussion of the different board member positions and their duties.
- All members present voted to add a Rule to clarify the CCNR Section 5.4 b) should read,
(The annual assessment may be increased above 10% by a vote of two-thirds (2/3) of the members votes who are voting in person or by absentee ballot, at a meeting duly called for this purpose.) The vote in favor was unanimous and this constituted a quorum.
- All members present voted to add Philip Isaacson as President and board member. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to add Jonathan Isaacson as Vice President and board member. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to add Karletta Didonato as Treasurer and board member. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to add Rick Sonthiemer and Anne Thompson as board members. The vote in favor was unanimous and this constituted a quorum.
Road Repair Estimates:
- Discussion of proposed road repairs and maintenance estimates. The first estimate was $3,143.00 and included maintenance and repair of the section of Asphalt roadway starting at 3 Canyons Rd and extending to the driveway of Lot 1. The second estimate was $4,467.00 and included maintenance and repair of the Chip Seal roadways within Covey Run Village. The third estimate was $75,000.00
- All members present voted to table the first estimate for further discussion with La Pradera HOA on sharing the cost. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to proceed with the second estimate. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to table the third estimate for future discussion. The vote in favor was unanimous and this constituted a quorum.
Creating A Non-refundable Building Deposit:
- Discussion of road damage caused by construction vehicles while new homes are being built.
- All members present voted to add a Rule that all new construction of homes would require a $1,000.00 non-refundable fee to be deposited into the road maintenance fund. The vote in favor was unanimous and this constituted a quorum.
Assessment Plan To Meet The HOA Needs:
- Discussion of current annual expenses, current assessments and future assessments needed.
- All members present voted to levy a special assessment of $150.00 per lot to help cover the cost of the road maintenance and repairs. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to raise the annual assessment to $300.00 per year. The vote in favor was unanimous and this constituted a quorum.
Meeting Dates and Assessment Dates:
- Discussion of meeting dates and assessment dates.
- All members present voted to have 1 annual meeting on the 2nd Wednesday in February yearly. The vote in favor was unanimous and this constituted a quorum.
- All members present voted to change the annual assessment date to March 15th of each year starting 2024. The vote in favor was unanimous and this constituted a quorum.
Plan For Mailboxes:
- Discussion of installing future mailboxes.
- No action taken.
Adjournment:
- Meeting was adjourned at 6:52PM